Windows 10: Sharing a Folder with BrotherMFC Laser Printer/Scanner Solved

  1. ericnixmd's Avatar
    Posts : 270
    Windows 10 Pro for Workstations
       02 May 2018 #1

    Sharing a Folder with BrotherMFC Laser Printer/Scanner


    I currently have my BrotherMFC set up with an icon on the screen that will scan documents and place them on the desktop of my computer. In order to do this, I had to share my desktop. I used my current user account (which is an administrator account tied to Outlook).

    Should I create a separate user for this? I'm not sure how much it opens myself up to vulnerability when on a public network.

    If I do create another user to enable sharing, is there a way to prevent a list of users being shown at the login screen?
      My ComputerSystem Spec

  2. Caledon Ken's Avatar
    Posts : 10,637
    Windows 10 Pro x64 Build 1803
       02 May 2018 #2

    I'm not sure this is exactly how I would do it.

    Does your Brother software allow you to default the save location, most do.

    Lets assume it does. I would still be putting the scans in a folder within documents and hopefully it doesn't need a share. I would then right click on the folder, (one time process) scroll up to "Send to" and then create a Desktop shortcut.

    This way to still have easy access to files without adding shares.

    Of course I may not understand exactly why you want the actual files on desktop.


    Ken
      My ComputerSystem Spec


  3. Posts : 925
    Windows 10 Home x64 and Pro x86
       02 May 2018 #3

    Eric,

    I am sorry to be so blunt but are you sure you had to "share" a folder with your Brother [scanner] & have not misunderstood the instructions? I have had several scanners set up on networks and I have never had to "share" the folder I set them up to use to save their scans in.

    If Brothers' really do need this I suggest going to their support site / user forums to get specialist advice. It really would be an unusual thing to have to do. Even if sharing was required, I would not expect there to be any benefit from creating an additional user for it.

    Denis
      My ComputerSystem Spec

  4. ericnixmd's Avatar
    Posts : 270
    Windows 10 Pro for Workstations
    Thread Starter
       02 May 2018 #4

    http://support.brother.com/g/b/faqen...aq00002979_001

    That's their support information. Maybe I read things wrong when I set it up the first time last year (had to redo it with a clean install of Windows). Perhaps I didn't need to share anyway.
      My ComputerSystem Spec


  5. Posts : 925
    Windows 10 Home x64 and Pro x86
       02 May 2018 #5

    Eric,

    I had failed to appreciate an important aspect of your situation.
    - I have always operated my scanners using software on my computers.
    - You are setting up the scanner for use by an operator standing at the scanner not sitting on a connected computer - judging by the Brother link you posted.
    I now understand why you need to share the target folder.

    Your current network is set up as "Private" to allow you to share folders. "Public" networks cannot see what has been set up for "Private" networks.

    I cannot see any benefit from creating an additional user account.

    Denis
      My ComputerSystem Spec

  6. ericnixmd's Avatar
    Posts : 270
    Windows 10 Pro for Workstations
    Thread Starter
       03 May 2018 #6

    Thanks @Try3. I wanted to double check to make sure I'm not exposing myself unnecessarily.

    Yes, I'm standing at the scanner when I scan things. Basically I need to scan signed forms, have them appear on the desktop (for easy access), and then email them to a specific person. I managed to set up a "send to" so that it emails the file where it needs to go.

    Took a lot of digging, but I was able to get it to where I right click the file, choose send to x, and it will load an Outlook outgoing message with a preset subject line. I still have to manually select a different mail from account though. If only I could find out a way to use the command line to send an email from a specific account.
      My ComputerSystem Spec


  7. Posts : 925
    Windows 10 Home x64 and Pro x86
       03 May 2018 #7

    Eric,

    I do not know a way to do everything you want with the email.

    I use a SendTo shortcut to create an email with the selected file as an attachment, with my default email account's signature, using my default email account and with a particular email addressee already filled in. It does not set the subject line. There are further details in Create a custom Send to… shortcut for Outlook - Slipstick Systems and the shortcut is
    Code:
    "C:\Program Files (x86)\Microsoft Office\Office12\OUTLOOK.EXE" /c ipm.note  /m JohnDoe@outlook.com /a
    [this is for Outlook 2007. For other versions you would need to use a different path to outlook.exe]

    Denis
      My ComputerSystem Spec

  8. Caledon Ken's Avatar
    Posts : 10,637
    Windows 10 Pro x64 Build 1803
       03 May 2018 #8

    That is different. I've seen some where you can set the directory even for the scan to pc but I would say they are a simple this is my scanner and it scans here.

    This looks more commercial where several users could use the scanner and it would send the output to the appropriate PC based on their profile.
      My ComputerSystem Spec

  9. ericnixmd's Avatar
    Posts : 270
    Windows 10 Pro for Workstations
    Thread Starter
       03 May 2018 #9

    Try3 said: View Post
    Eric,

    I do not know a way to do everything you want with the email.

    I use a SendTo shortcut to create an email with the selected file as an attachment, with my default email account's signature, using my default email account and with a particular email addressee already filled in. It does not set the subject line. There are further details in Create a custom Send to… shortcut for Outlook - Slipstick Systems and the shortcut is
    Code:
    "C:\Program Files (x86)\Microsoft Office\Office12\OUTLOOK.EXE" /c ipm.note  /m JohnDoe@outlook.com /a
    [this is for Outlook 2007. For other versions you would need to use a different path to outlook.exe]

    Denis
    This is what I have so far that sets the subject line and some of the body of the message:

    "C:\Program Files\Microsoft Office\root\Office16\OUTLOOK.EXE" /c ipm.note /m "name@domain.org&cc=name@domain.org&subject=Controlled%20Substance%20Signature(s)&body=Please see attached controlled substance form(s)." /a

    I have to manually change the send to from my default email account to the fire department's email account. I did a lot of research and never found a way to specify a send from. Maybe the master Windows guru @Brink knows?
      My ComputerSystem Spec


  10. Posts : 925
    Windows 10 Home x64 and Pro x86
       03 May 2018 #10

    Eric,

    It is not a Windows issue but an Office programming one. I think the solution will use VBS & SendTo to access the necessary elements of Outlook.

    I can set the account to use in Outlook VBA and VBS is similar to VBA in many respects so I tried to add the appropriate command to the "Joseph's Script Method with a signature" VBS file given on that SlipStick page but I could not get it to work with this addition.

    - You have to rewrite two lines to point to your own signature files - choose whichever signature htm file you want [they are all listed in the path shown for strSigFilePath]. I chose my Routine.htm signature in this example.
    - This is the path for them in Outlook 2007. I know little about later versions.
    Code:
    strSigFilePath = "C:\Users\" & CreateObject("WScript.Network").UserName & "\AppData\Roaming\Microsoft\Signatures\"
    Set objSignatureFile = objFSO.OpenTextFile(strSigFilePath & "Routine.htm")

    - Adding the recipient you want is easy and the altered VBS script works correctly.
    Code:
    oEmailItem.To = Nobody@Nowhere.com

    - Changing the subject, for the purposes of demonstration, is also easy and the altered VBS script works correctly.
    - This demonstrates that the reference number for the chosen account is correct.
    - I chose Item(2) because when I click in my Outlook email editor to show the dropdown list of email accounts, the one I wanted for my test was second on the list [it is preceded by 2 in the dropdown list].
    Code:
    oEmailItem.Subject = "Out of the " & OutApp.Session.Accounts.Count & " email accounts available, I have chosen to use - " & OutApp.Session.Accounts.Item(2)

    - Adding the account selection ought to be easy and I cannot see why I cannot get this particular command to work.
    - I clearly do not understand .SendUsingAccount correctly even though I can use it in VBA successfully.
    Code:
    oEmailItem.SendUsingAccount=OutApp.Session.Accounts.Item(2)

    Denis
      My ComputerSystem Spec


 

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