Change Permissions of OneDrive Shared Files and Folders  

    Change Permissions of OneDrive Shared Files and Folders

    Change Permissions of OneDrive Shared Files and Folders

    How to Change Permission Level of Shared OneDrive Files and Folders
    Published by Category: Network & Sharing
    31 Oct 2019
    Designer Media Ltd



    How to Change Permission Level of Shared OneDrive Files and Folders


    You can easily save your files to OneDrive and get to them from any device, like your Windows 10 PC, Windows 10 tablet, or Windows 10 Mobile phone.

    You can use OneDrive to share photos, Microsoft Office documents, other files, and entire folders with people.

    You can stop sharing an item, or change the permissions others have to it, if you are the owner of the item or have edit permissions.

    This tutorial will show you how to change the permission level of OneDrive files and folders you shared with people or have edit permission.


    Contents

    • Option One: To Change Permission Level of OneDrive File or Folder Shared by a Link
    • Option Two: To Change Permission Level of OneDrive File or Folder Shared to People or Group






    OPTION ONE

    To Change Permission Level of OneDrive File or Folder Shared by a Link


    1 Go online to your OneDrive at Microsoft, and sign in if you are not already.

    2 Remove the link of the shared file or folder to stop sharing it. (see screenshot below)

    Change Permissions of OneDrive Shared Files and Folders-onedrive_remove_link-1.jpg

    3 Get a new link to share the file or folder with the permission level you want instead. (see screenshot below)

    Change Permissions of OneDrive Shared Files and Folders-onedrive_oneline_get_link-2.png






    OPTION TWO

    To Change Permission Level of OneDrive File or Folder Shared to People or Group


    1 Go online to your OneDrive at Microsoft, and sign in if you are not already.

    2 Click/tap on the Information icon in the toolbar at the top right corner to show the Details pane. (see screenshot below)

    Change Permissions of OneDrive Shared Files and Folders-change_onedrive_share_permissions-1.jpg

    3 Select (check) a shared file or folder that you want to change the permission level of, and click/tap on the Can View or Can Edit permissions menu in the Details pane under the person or group you want to change the permission level of. (see screenshot below)

    Change Permissions of OneDrive Shared Files and Folders-change_onedrive_share_permissions-2.jpg

    4 Click/tap on Allow edit, Change to view only, or Stop Sharing for the permission level you want. (see screenshots below)

    Change to view only (view only) - When you share items with this type of link, people can view, copy or download your items without signing in. They can also forward the link to other people.

    Allow edit (view and edit) - When you share items with this type of link, people can edit files, and can add or delete files in a shared folder. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder.

    Stop sharing - This will remove the file and folder from the person's shared list, and they will no longer have access to it.

    Change Permissions of OneDrive Shared Files and Folders-change_onedrive_share_permissions-3.png Change Permissions of OneDrive Shared Files and Folders-change_onedrive_share_permissions-4.png


    That's it,
    Shawn






  1. Posts : 114
    Windows 10 Clean Install
       #1

    Only 1 comment necessary; the tut helped me. TY
      My Computer


  2. Posts : 64,536
    64-bit Windows 11 Pro for Workstations
    Thread Starter
       #2

    I'm glad it could help Rich. :)
      My Computers


  3. Posts : 2
    Win 10
       #3

    Hi, thanks for writing this, however I am having an issue - I have a mainfolder with 5 subfolders. What I want to do is to share the main folder but then go into just 1 of the sub folders and stop sharing just that sub folder - however even when I click on the sub folder I want to remove, go to info, click stop sharing - what happens is that onedrive seems to then stop sharing the entire main folder - can any one help ? Thanks, James
      My Computer


  4. Posts : 64,536
    64-bit Windows 11 Pro for Workstations
    Thread Starter
       #4

    Hello James, and welcome to Ten Forums. :)

    As a workaround, you could move the one subfolder you don't want to share out of this shared main folder. This way the subfolder will be its own main folder not being shared.
      My Computers


  5. Posts : 2
    Win 10
       #5

    Thanks for that response - and I see what you mean, but it does not solve the problem as if you have multiple main folders, setting up a separate folder to house the stuff you do not want to share is a bit cumbersome - but you are right - it has to be a work around, as right now I do not think MS supports this - however google drive does allow this, so....

    You could also just share only the sub-folders, but Just to further explain the reason I do not want to use the method of only sharing the sub-folders is that I want the people I share with to have / inherit the folder structure I set-up - so for example:


    • 0001 - main folder 1
      • letters
      • photos
      • receipts
      • bills


    • 0002 - main folder 2
      • letters
      • photos
      • receipts
      • bills

    Is what I want on my drive and sync'd to my PC - and when I share with people, I want them to use / have the same folder structure - but just not have access to the " bills " sub folder.


    If I only share the sub-folders - then as you can see, there will be no way to know this is part of the main folder 0001 or 0002

      My Computer


  6. Posts : 64,536
    64-bit Windows 11 Pro for Workstations
    Thread Starter
       #6

    James,

    It looks like anything in a main folder will inherit the same permissions from the main folder.

    Other than making the "bills" folder a separate not shared main folder, I don't see any way around not sharing a subfolder when the main folder is shared.
      My Computers


  7. Posts : 9
    Win10Pro
       #7

    Any Link Can See Everything - Non-Exclusive Shares


    [UPDATE BELOW]
    Eighteen months later this loose sharing of OneDrive folders still seems in place.
    I have the reverse permissions problem - if I share a sub-folder with someone and share another sub-folder with someone else, both 'sharees' have access to both shares. They can both 'climb the tree', at least one level, and drop down into the other share, a link for which they weren't given.
    I therefore infer that a link to a share gives access to any share in the OneDrive space, perhaps limited to a level and its parent.
    Is this what Msft intends, do you think, Brink? It seems perverse to me.
    Using a non-profit (club) Level 1 Enterprise OneDrive/SharePoint account.

    [UPDATE]
    Apparently, I introduced a Method Error when testing my links to OneDrive/SharePoint folders, above.
    I tried to isolate the browser I was using when testing, Opera in this case, ensuring that there were no sign-ins to my OneDrive account in other tabs, while I remained signed in to the account in a separate Edge browser.
    What I've since discovered is that browsers, in general, retain some memory of exclusive OneDrive links, allowing access to previously tested folders when a browser or a tab is used again for a link to another folder. Folder traversing through history memory becomes possible, thus corrupting the testing procedure.
    I then tried opening private tabs in a couple of browsers, closing the private tab instance and opening another each time - and the folder traversing was inhibited. The ostensible exclusive links behaved as expected.
    Last edited by PhredE; 31 Oct 2019 at 03:16.
      My Computer


  8. Posts : 64,536
    64-bit Windows 11 Pro for Workstations
    Thread Starter
       #8

    Thank you for sharing this @PhredE.
      My Computers


  9. Posts : 1
    Windows 10 Pro
       #9

    emmjea said:
    Thanks for that response - and I see what you mean, but it does not solve the problem as if you have multiple main folders, setting up a separate folder to house the stuff you do not want to share is a bit cumbersome - but you are right - it has to be a work around, as right now I do not think MS supports this - however google drive does allow this, so....

    You could also just share only the sub-folders, but Just to further explain the reason I do not want to use the method of only sharing the sub-folders is that I want the people I share with to have / inherit the folder structure I set-up - so for example:


    • 0001 - main folder 1
      • letters
      • photos
      • receipts
      • bills


    • 0002 - main folder 2
      • letters
      • photos
      • receipts
      • bills

    Is what I want on my drive and sync'd to my PC - and when I share with people, I want them to use / have the same folder structure - but just not have access to the " bills " sub folder.


    If I only share the sub-folders - then as you can see, there will be no way to know this is part of the main folder 0001 or 0002

    You can also vote for this functionality OneDrive User Voice
      My Computer


 

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