Windows 10: Office Apps - Install and Use in Windows 10  

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    Office Apps - Install and Use in Windows 10

    Office Apps - Install and Use in Windows 10

    How to Install and use the free Microsoft Office Apps for Windows 10
    Published by Category: Installation & Upgrade
    02 Aug 2015
    Designer Media Ltd

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    Kari's Avatar
    Finnish but not finished


    Location: A Finnish ex-pat in Germany
    Posts: 11,215

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    How to Install and use the free Microsoft Office Apps for Windows 10

    information   Information
    Microsoft Office today is almost fully device independent, allowing you to edit, collaborate and share your documents and files on almost any device and platform. Using Office 365 and Office Online Apps you can save a document to Onedrive in your desktop Word on your work PC, then open it with Word Online on any other device to edit it.

    To widen the Office experience Microsoft has published its most popular Office applications as modern Windows 10 Apps. At the moment available are Excel, PowerPoint and Word Apps for Windows 10. The apps integrate to your general Office environment perfectly allowing you to work with your documents, sheets and presentations on your Windows 10 PC or tablet. The apps are really nice and easy to use both with traditional mouse and keyboard on a desktop PC as well as on a touch device.

    This tutorial will show you how to install and use the Office Apps for Windows 10. Notice that this is not a general tutorial on how to use Excel, PowerPoint and Word. For that, see the Microsoft support articles. Here's a good starting point: https://support.office.com/en-us/art...rs=en-US&ad=US:
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    Note   Note
    Please notice that the Office Apps in Windows 10 require an active Office 365 subscription. You need to sign in to Windows with an MS Account in order to be able to install the Office Preview apps. They won't install when using a local account.

    When installed, you need a Microsoft Account to use the apps in Read Only mode to read and view Office documents. To edit and create documents with Office Apps a valid Office 365 Home, Personal or University subscription is required.


     Contents:

    Part One: Install Office Apps
    Part Two: Comparing Office Apps and Office 2013 Apps
    Part Three: Connect Office Apps to your MS or Office 365 Account
    Part Four: Using the Office Apps
    Part Five: The Verdict!




    Office Apps - Install and Use in Windows 10 Part One Office Apps - Install and Use in Windows 10
     Install Office Apps


    1.1.) Open the Windows Store (Beta). Office apps are not available through the normal Windows Store.

    1.2.) Search for Office Preview. Install any or all of them as you prefer:
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    The files are relatively small, all three just over 300 MB all together and download fast even on slower systems:
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    1.3.) When installed you will find Excel Mobile, PowerPoint Mobile and Word Mobile in Start Menu. I recommend pinning them to Start for easier access:
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    Office Apps - Install and Use in Windows 10 Part Two Office Apps - Install and Use in Windows 10
     Comparing Office Apps and Office 2013 Apps


    2.1.) Comparing the ribbon in Microsoft Office 2013 and Office Apps for Windows shows that you can find most of the functions of paid for desktop apps in the free Windows apps.

    Excel (Office 2013 Desktop version top, Windows app version bottom):
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    PowerPoint:
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    Word:
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    2.2) The impact in system resources is similar, the core of the desktop apps using slightly less resources than core of the Windows apps. When used, the Windows apps need clearly less resources on top of the core than their desktop counterparts. Here idle with a blank page:
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    And with a 4 text page document with an image per page:
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    2.3.) Apart of some advanced features like macros and heavy duty page layout, with the Office Apps for Windows you can do pretty much everything you usually do with the desktop apps.




    Office Apps - Install and Use in Windows 10 Part Three Office Apps - Install and Use in Windows 10
     Connect Office Apps Office 365 Account


    3.1.) To start using the Office Apps they need to be connected to your Office 365 account.

    3.2.) Click File > Settings:
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    3.3.) Click Accounts:
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    3.4.) You will get a list of accounts already connected. Click Add an account to add an MS or Office 365 account (the link is almost invisible but it's there!):
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    3.5.) Select if you want to connect an MS Account (Outlook.com) or an Office 365 account (Work / School):
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    3.6.) You can connect as many MS Accounts as you need to simply by entering the credentials of a new MS Account:
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    3.7.) You can only connect one Office 365 account. If you want to change the Office 365 account connected to Office Apps you have to first sign out from the current account and sign in using another:
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    Office Apps - Install and Use in Windows 10 Part Four Office Apps - Install and Use in Windows 10
     Using the Office Apps


    4.1.) When signed in to your Office 365 accounts, select the default save location. I recommend using OneDrive to allow access to your files from any device either with Office desktop, Windows or online apps.

    First open the drop down menu and select a location:
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    Then click make this the default save location:
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    4.2.) The opening dialog is exactly as in desktop apps:
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    4.3.) Use the Office apps exactly as you use the desktop apps. The only difference in my opinion worth to mention is the small four button toolbar at top right. Clicking the light bulb opens the context help with suggested help topics. You can also write your own question or search term:
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    Example of the help in Excel:
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    PowerPoint:
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    Word:
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    4.4) The smiley face takes you to the Windows 10 Feedback app:
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    4.5.) The third button (not available in Excel) opens the current document in full screen two page reading view (Word) or starts the presentation from current slide (PowerPoint):
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    4.6.) The last button lets you to share the document / workbook / presentation:
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    Office Apps - Install and Use in Windows 10 Part Five Office Apps - Install and Use in Windows 10
     The Verdict !


    Apart of the word "Mobile" in the app name, in the daily usage there's nothing that tells these are not fully functioning apps. They are light, start fast, offer almost every function and feature their big brother Office 2013 can offer. In making these apps available for free Microsoft cleverly makes the need of third party office products non-existent for those users who simply need a good word processor, spreadsheet and presentation programs but do not want to invest in full Office 2013 or Office 365 subscription.

    I have written a few of my last tutorials with the Word App, making slides to tutorial videos with the PowerPoint app. I have not yet had a need to use a function not available in these apps which would have forced me to launch Word 2013 or PowerPoint 2013. The Office Apps for Windows 10 can (almost) fully replace their Office desktop counterpartd, which as far as I am concerned is a clear indicator of the direction Microsoft is moving at the moment with its Office product family. In my opinion this can only be good; for those needing the full power of an integrated Office suite, there will always be (I believe...) the Office 20XX. For those who want the full flexibility there's Office subscription, supported by the free Office Online and Office Windows apps.

    I wholeheartedly recommend these apps, being totally unable to find a single detail I miss or would change .

    Kari

  1. Posts : 11,215
    Windows 10 Pro
       26 Feb 2015 #1

    @Slartybart, in my opinion that's worth of its own tutorial, separate apps as they are. I do not want to take credits of someone else's work, I would prefer you to write the tut. We could (and IMO should) then cross link the two tuts. However, I have nothing against making it if you for some reason don't want to do it .
      My ComputerSystem Spec


  2. Posts : 3,506
    Win_8.1-Pro, Win_10.1607-Pro, Mint_17.3
       26 Feb 2015 #2

    Ok Kari, I'll finish it up and post it on it's own.

    edit: I deleted the post with my stub tut for Office Online to avoid any confusion or clutter in your tutorial.
    Last edited by Slartybart; 27 Feb 2015 at 08:38.
      My ComputerSystem Spec


  3. Posts : 804
    10 Pro Preview x64
       27 Feb 2015 #3

    Apart of the word "Preview" in the app name, in the daily usage there's nothing that tells these are not fully functioning apps. They are light, start fast, offer almost every function and feature their big brother Office 2013 can offer.
    It seems Excel will only open very basic spreadsheets though. This is results from the first 2 I tried (second one was protected and had macros)...

    Attachment 13379Attachment 13378
      My ComputerSystem Spec


  4. Posts : 11,215
    Windows 10 Pro
    Thread Starter
       27 Feb 2015 #4

    Good to know. As I mentioned at the end of the tutorial I have mainly used Word and PowerPoint and had no issues.

    BTW, this from tutorial:

    2.3.) Apart of some advanced features like macros and heavy duty page layout, with the Office Apps for Windows you can do pretty much everything you usually do with the desktop apps.
      My ComputerSystem Spec

  5.    02 Aug 2015 #5

    Its a shame you need an Office 365 subscription in order to be able to edit your own local files.
      My ComputersSystem Spec


  6. Posts : 11,215
    Windows 10 Pro
    Thread Starter
       02 Aug 2015 #6

    swarfega said: View Post
    Its a shame you need an Office 365 subscription in order to be able to edit your own local files.
    No, you don't. Where did you get that?
      My ComputerSystem Spec

  7.    02 Aug 2015 #7

    From the activate your 365 account banner.
      My ComputersSystem Spec

  8.    02 Aug 2015 #8

    Hi kari

    as usual great stuff -- the EXCEL version might be OK for some - but it's really TOO basic for me.

    If you want FULL apps you can get 120 day FREE trial of Office 2016 -- just follow links in the News section on the Forum. After install don't bother with the Ms account - click enter product key to activate --the key is in the thread too.

    Another alternative is Kingsoft Office ( Now WPS) - almost IDENTICAL to the full blown Ms apps and Free as well. Pretty well compatable too with Ms office formats.

    People might like to try that

    WPS Office Suite Download

    Cheers
    jimbo
      My ComputerSystem Spec


  9. Posts : 11,215
    Windows 10 Pro
    Thread Starter
       02 Aug 2015 #9

    swarfega said: View Post
    From the activate your 365 account banner.
    I don't know what banner you are talking about. Office 365 subscription is not needed for the Office Apps, only a Microsoft account is required.
      My ComputerSystem Spec


 
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