How to Import Outlook Email, Contacts, and Calendar from PST file
Outlook lets you focus on what’s important with a clear view of email, calendars, and contacts.
If you have already exported your Outlook email, contacts, and calendar from another instance of Outlook, you can import them to Outlook 2019, Outlook 2016, Outlook 2013, Office for business, Office 365 Small Business, Outlook Web App for Office 365, Outlook 2010, Outlook 2007, Outlook on the web for Office 365 Business, Outlook on the web for Exchange Server 2016.
There are several reasons why you might want to import Outlook items from an Outlook Data File (.pst).
- You want to move Outlook items from one email account to another email account
- You want to move Outlook items from one PC to another PC
- You want to move Outlook items from PC to Mac or Mac to PC
What data is imported?
.Pst files are created when you export or back up email, contacts, and calendar to an Outlook .pst file. Outlook makes a copy of your email to the .pst file.
- When Outlook exports emails to a .pst file, it includes any attachments. So, when you import a .pst file, you'll see your attachments.
- Outlook does not export meta-data such as folder properties ( views, permissions, and AutoArchive settings); message rules; and blocked senders lists. So, they won't be imported, either.
- When Outlook exports email, contacts, and calendar info to a .pst, it makes a copy of the information. Nothing is deleted from Outlook. You'll still see and have access to your email, contacts, and calendar in Outlook.
See also: Find and transfer Outlook data files from one computer to another | Microsoft Office
This tutorial will show you how to import your Outlook email, contacts, and calendar items from a .pst file to Office 365, Outlook 2016, Outlook 2013, Outlook 2010 or Outlook 2007.
Fix problems importing an Outlook .pst file - Office Support
Here's How:
1 Open Outlook.
2 Click/tap on the File tab at the top left of the Outlook ribbon (ex: Outlook 2019). (see screenshot below)
If your ribbon doesn't have a File option in the top left corner, you aren't using an Outlook app installed on your computer. See What version of Outlook do I have? to find your version of Outlook and to get to right import steps.
3 Click/tap on Open & Export on the left side, and click/tap on Import/Export on the right side. (see screenshot below)
4 Select Import from another program or file, and click/tap on Next. (see screenshot below)
5 Select Outlook Data File (.pst), and click/tap on Next. (see screenshot below)
6 Perform the following actions: (see screenshot below)
A) Click/tap on Browse.
B) Navigate to and select the .pst file you want to import, and click/tap on Open.
C) Select (dot) Replace duplicates with items imported, Allow duplicate items to be created, or Do not import duplicate items to choose how you want to deal with emails and contacts.
D) Click/tap on Next.
7 If a password was assigned to the Outlook Data File (.pst), enter the password, and click/tap on OK. (see screenshot below)
8 Perform the action below for what you want to do, and click/tap on Finish. (see screenshots below)
A) If you're importing the contents of your .pst file into your Office 365 mailbox, choose that mailbox here.
OR
B) If you're NOT importing into your Office 365 mailbox, choose Import items into the current folder. This imports the data into the folder currently selected.
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9 Outlook starts importing the contents of your .pst file immediately. When the progress box disappears, the import is finished.
If you're importing your .pst file to your Office 365 mailbox, you may see a message that it's trying to connect with Office 365. This happens when the Internet connection is interrupted, even for a moment. Once your Internet connection is re-established, Outlook will continue importing the .pst file.
If you want to retrieve only a few emails or contacts from an Outlook Data File (.pst), you can open the Outlook Data File, and then, in the navigation pane, drag and drop the emails and contacts from .pst file to your existing Outlook folders.
That's it,
Shawn
Related Tutorials
- How to Export Outlook Email, Contacts, and Calendar to PST file
- How to Export and Import Contacts for People app in Windows 10
- How to Export Copy of Mailbox from Outlook.com