Backup and Restore Printers in Windows  

    Backup and Restore Printers in Windows

    Backup and Restore Printers in Windows

    How to Backup and Restore Printers in Windows
    Published by Category: Backup & Restore
    25 Mar 2020
    Designer Media Ltd


    How to Backup and Restore Printers in Windows


    In Windows, you can export (backup) printer queues, printer ports, and printer drivers from a PC to a ".printerExport" file. You can then use this file to import (restore) these printer queues, printer ports, and printer drivers to any PC.

    This tutorial will show you how to backup and restore printers in Windows 7, Windows 8, and Windows 10.

    If you exported printers from a 32-bit Windows PC, you will only be able to import them to a 32-bit Windows PC.

    If you exported printers from a 64-bit Windows PC, you will only be able to import them to a 64-bit Windows PC.



    Contents







    OPTION ONE

    To Backup (export) Printers


    1 Do step 2 (Printer Migration wizard) or step 3 (Printer Management) for which method you want to use to export printers.


     2. Export Printers on this PC using Printer Migration wizard

    A) Press the Win + R keys to open Run, type PrintBrmUi.exe into Run, and click/tap on OK to open the Printer Migration wizard.

    The built-in Printer Migration feature is not available in the Windows 10 Home edition.

    If you are running Windows 10 Home, you will need to do this below instead to download and run the Printer Migration wizard.

    1) Click/tap on the Download button below to download the Printer_Migration.zip file to your desktop.

    Download

    2) Unblock the Printer_Migration.zip file.

    3) Right click or press and hold on the Printer_Migration.zip file, and click/tap on Extract All.

    4) Run the PrintBrmUi.exe file in the Printer_Migration folder.


    B) Select (dot) Export printer queues and printer drivers to a file, and click/tap on Next. (see screenshot below)

    Backup and Restore Printers in Windows-printer_migration_wizard-1.png

    C) Select (dot) This print server to export printers from this PC, click/tap on Next, and go to step 4 below. (see screenshot below)

    Backup and Restore Printers in Windows-printer_migration_wizard-2.png


     3. Export Printers on this PC using Printer Management

    A) Press the Win + R keys to open Run, type printmanagement.msc into Run, and click/tap on OK to open Printer Management.

    The printmanagement.msc file is not available in the Windows 10 Home edition.

    If you are running Windows 10 Home, you will need to use step 2 instead.


    B) In the left pane of Printer Management, expand open Printer Servers, right click or press and hold on the local print server for this PC, click/tap on Export printers to a file, and go to step 4 below. (see screenshot below)

    Backup and Restore Printers in Windows-print_management_export.png

    4 Click/tap on Next. (see screenshot below)

    Backup and Restore Printers in Windows-export_printers-1.png

    5 Perform the steps below to select the location where you want to save the exported ".printerExport" file to: (see screenshots below)

    A) Click/tap on the Browse button.

    B) Navigate to and select a folder where you want to save the file to.

    C) Enter a file name you want for the ".printerExport" file.

    D) Click/tap on Save.

    E) Click/tap on Next.

    Backup and Restore Printers in Windows-export_printers-2.png Backup and Restore Printers in Windows-export_printers-3.png

    6 Click/tap on Finish. (see screenshot below)

    Backup and Restore Printers in Windows-export_printers-4.png






    OPTION TWO

    To Restore (import) Printers


    1 Do step 2 (.printerExport file), step 3 (Printer Migration wizard), or step 4 (Printer Management) for which method you want to use to import printers that you exported from Option One above.


     2. Import Printers Directly from .printerExport Fle

    A) Open Windows Explorer (Windows 7) or File Explorer (Windows 8/10).

    B) Navigate to where you saved the exported .printerExport file from Option One above, open it, and go to step 6 below. (see screenshot below)

    Backup and Restore Printers in Windows-import_printerexport_file.jpg


     3. Import Printers using Printer Migration wizard

    A) Press the Win + R keys to open Run, type PrintBrmUi.exe into Run, and click/tap on OK to open the Printer Migration wizard.

    The built-in Printer Migration feature is not available in the Windows 10 Home edition.

    If you are running Windows 10 Home, you will need to do this below instead to download and run the Printer Migration wizard.

    1) Click/tap on the Download button below to download the Printer_Migration.zip file to your desktop.

    Download

    2) Unblock the Printer_Migration.zip file.

    3) Right click or press and hold on the Printer_Migration.zip file, and click/tap on Extract All.

    4) Run the PrintBrmUi.exe file in the Printer_Migration folder.


    B) Select (dot) Import printer queues and printer drivers from a file, click/tap on Next, and go to step 5 below. (see screenshot below)

    Backup and Restore Printers in Windows-printer_migration_wizard_import.png


     4. Import Printers using Printer Management

    A) Press the Win + R keys to open Run, type printmanagement.msc into Run, and click/tap on OK to open Printer Management.

    The printmanagement.msc file is not available in the Windows 10 Home edition.

    If you are running Windows 10 Home, you will need to use step 3 instead.


    B) In the left pane of Printer Management, expand open Printer Servers, right click or press and hold on the local print server for this PC, click/tap on Import printers from a file, and go to step 5 below. (see screenshot below)

    Backup and Restore Printers in Windows-print_management_import.png


    5 Perform the steps below to select the exported ".printerExport" file you want to import: (see screenshots below)

    A) Click/tap on the Browse button.

    B) Navigate to and open the location where you saved the exported .printerExport file from Option One above.

    C) Select the ".printerExport" file.

    D) Click/tap on Open.

    E) Click/tap on Next.

    Backup and Restore Printers in Windows-import_printers-1.png Backup and Restore Printers in Windows-import_printers-2.png

    6 Click/tap on Next. (see screenshot below)

    Backup and Restore Printers in Windows-import_printers-3.png

    7 Select (dot) This print server to import printers to this PC, and click/tap on Next. (see screenshot below)

    Backup and Restore Printers in Windows-printer_migration_wizard-2.png

    8 Select if you want to Keep existing printers or Overwrite existing printers for the import mode, and click/tap on Next. (see screenshots below)

    Keep existing printers = If the ".printerExport" file contains a printer that is already installed on this PC, the printer will not be restored from the file. The existing printer on this PC will not be changed.

    Overwrite existing printers = If the ".printerExport" file contains a printer that is already installed on this PC, the printer will be restored from the file. The existing printer on this PC will overwritten (replaced) by the printer from the file.

    Backup and Restore Printers in Windows-import_printers-5.png Backup and Restore Printers in Windows-import_printers-4.png

    9 Click/tap on Finish. (see screenshot below)

    Backup and Restore Printers in Windows-import_printers-6.png


    That's it,
    Shawn



  1. dalchina's Avatar
    Posts : 25,081
    Win 10 Pro (1903)
       #1

    Hi Shawn, could you advise if this applies to Home as well as Pro? When I was looking at this thead, I found a MS rep stating that it only applies to Pro. Thanks!

    What happened to the Printer Migration Tool?
      My Computers

  2. Brink's Avatar
    Posts : 49,742
    64-bit Windows 10 Pro for Workstations build 20161
    Thread Starter
       #2

    dalchina said:
    Hi Shawn, could you advise if this applies to Home as well as Pro? When I was looking at this thead, I found a MS rep stating that it only applies to Pro. Thanks!

    What happened to the Printer Migration Tool?
    Hey mate,

    I can confirm that Printer Migration is no longer available in Windows 10 Home.

    I have updated the tutorial to include a note for this, and provided a download for Home editions to be able to download and run Printer Migration.
      My Computers


  3. Posts : 6
    Windows 10 Pro
       #3

    Brink said:
    Hey mate,

    I can confirm that Printer Migration is no longer available in Windows 10 Home.

    I have updated the tutorial to include a note for this, and provided a download for Home editions to be able to download and run Printer Migration.
    The linked download doesn't seem to work on the 32-bit version. Or at least when I try to run it I get an error message saying as much.
      My Computer

  4. Brink's Avatar
    Posts : 49,742
    64-bit Windows 10 Pro for Workstations build 20161
    Thread Starter
       #4

    Kaliaila said:
    The linked download doesn't seem to work on the 32-bit version. Or at least when I try to run it I get an error message saying as much.
    Hello Kaliaila,

    What's the exact error message you are getting?
      My Computers


  5. Posts : 6
    Windows 10 Pro
       #5

    It said, that this program cannot work on this version of windows and to check with the software manufacturer or something along those lines. So either it was related to the fact that the system I was on being 32-bit; or you in fact cannot use this program at all on Home. Since the article and its previous comments imply that just including these files will make it so that you can run this on Home, I am guessing that the program files included are 64-bit and not 32-bit.
      My Computer

  6. Try3's Avatar
    Posts : 4,553
    Windows 10 Home x64 Version 1909 Build 18363.900
       #6

    The migration of printer queues seems, to me, to be out of place in a tool that backs up & restores printer drivers & port settings.
    - Printer drivers & port settings are system settings that would otherwise have to be re-installed & then set back up.
    - I think of a printer queue as simply being a list of files that are about to be printed.

    What point am I missing?

    Denis
      My Computer


  7. Brink's Avatar
    Posts : 49,742
    64-bit Windows 10 Pro for Workstations build 20161
    Thread Starter
       #7

    Kaliaila said:
    It said, that this program cannot work on this version of windows and to check with the software manufacturer or something along those lines. So either it was related to the fact that the system I was on being 32-bit; or you in fact cannot use this program at all on Home. Since the article and its previous comments imply that just including these files will make it so that you can run this on Home, I am guessing that the program files included are 64-bit and not 32-bit.
    Kaliaila,

    If you like to test this, here's a copy of the Printer Migration files below from a 32-bit Windows 10 version 2004 to see if this will run for you instead. Same steps with this below instead.

    32-bit_Printer_Migration.zip
      My Computers


 

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