Sharing a Single Folder with Another User

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  1. hsehestedt's Avatar
    Posts : 2,367
    Windows 10 Pro, 20H2

    Yep, that's expected. Why on earth would you try to remove access to the C: drive for a local user account?

    If a user has a local account on the system then they MUST have access to many of the files on the operating system drive just for their account to function. They also need access to various Windows files in order for Windows itself to work correctly for them.

    Typically you would remove permissions for only specific USER folders and files.

    Maybe we're approaching this the wrong way. Maybe it would best if I knew what the end goal was. Some questions that I have:

    1) Do you want the user Jen to be able to logon locally at this machine? By locally, I mean physically sitting at that machine, not over the network. If so, are there particular folders or files that you do not want Jen to have access to?

    2) If your intention is not to allow Jen local access, then do you know what folders and files you want Jen to have access to from a network connection?

    Note that some folders are already secured from other users. As an example, assume that I have user accounts John and Jen on the machine. Jen cannot access folders such as the documents folder for John. Likewise, John cannot access Jen's files.

    Note that this changes if these are Administrator level accounts.

    Before you try just changing the permissions on an entire drive, especially the drive where Windows is installed, I would strongly suggest doing some reading regarding NTFS permissions. It's a bit of an advanced topic and you can easily get yourself into trouble by just changing the wrong things!
      My Computers

  2. Posts : 9
    Windows 10
    Thread Starter

    Okay, here's what I'm trying to accomplish. I am a healthcare practitioner and am required to have a "custodian of record". A custodian of record takes responsibility for my patient files in case of my incapacitation or death. Jen is my custodian of record. Some of my older patient files are stored locally on my machine, so I thought it reasonable to give Jen a login on my machine to access the folder and subfolders containing these patient files in case of my incapacitation or death. I don't want Jen to have access to anything else other than those files.

    Perhaps a better solution here is to put these files in the cloud using a HIPAA-compliant service?
      My Computer

  3. hsehestedt's Avatar
    Posts : 2,367
    Windows 10 Pro, 20H2

    So, a few items to be aware of in this scenario:

    1) If you simply want to share this files with the user on the network, the creating a share(s) would be the correct thing to do. Simply organize those files in such a way that makes sense. For example, if you create a folder called "Stuff to share with Jen" and organize everything under that folder by creating subfolders such as "Documents", "Spreadsheets", "Legal Papers", etc., then you simply need to share "Stuff to share with Jen" and Jen will have access to anything within that folder and all folders beneath.

    2) If you want Jen to be able to access those items locally when Jen logs on, you could do something very similar. Create a single with a number of subfolders, and set the NTFS permissions to grant Jen access to that folder as well as ebverything below that folder. Keep copies of all the files Jen should have access to there.

    3) Another possible strategy would be keep all the files and documents that you want Jen to have access to on a seperate external thumb drive or hard drive. Encrypt this with something like BitLocker so that if it gets stolen no one else can access the data. Tell Jen something like "in case of emergency, you can find all the important documents that you need access to in location xyz and the password is blah, blah, blah".

    You could get more complex than that, but those are the easiest ways that I can think of.
      My Computers

  4. Posts : 9
    Windows 10
    Thread Starter

    Thank you for all your help!
      My Computer

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