I prepared a draft letter to a government department and saved it. The draft for the most part is single line spaced.
I now need to add further details before the draft text, but no matter what I try, the inserted text insists on two or three line spacing.
Can someone suggest what the cause may be and how to rectify, please?
Can you use 'Paste Special' to paste the new text as plain text without formatting? Or copy it to Notepad, then select it in Notepad and copy it again from there.
Or change the paragraph spacing back to single-spaced.
Sometimes I used the keyboard short cut Ctrl-Shift-8 (use the 8 on the top row of the keyboard, NOT numeric keypad) to show Paragraph markers which look like a backwards "P". The key info is that these paragraph markers hold the format for the preceding paragraph which can help in sorting out these sorts of issues.
Another way is to paste the unformatted text (as per my first suggestion) in the wrong place - paste the text about 2 characters into the text with the correct format. Then put in carriage returns at the end of the pasted text and type in the couple of extra characters.
eg.
Dear Gov Dept,
I am writing to you because blah blah blah.Dear Gov Dept,
I aFurther to your letter of 1st October, reference XYZ/ABS.m writing to you because blah blah blah.Dear Gov Dept,
Further to your letter of 1st October, reference XYZ/ABS.
I am writing to you because blah blah blah.
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