Accessing a backup copy of emails...


  1. Posts : 18,407
    Windows 11 Pro
       #1

    Accessing a backup copy of emails...


    Hi! I need to preserve emails in Outlook from a Gmail account that I am going to soon lose access to. I know I can export the outlook data file but will I still have access to the emails when I lose access to the underlying Gmail account?
      My Computer


  2. Posts : 16,577
    Windows 10 Home x64 Version 22H2 Build 19045.3930
       #2

    Is your Outlook data file ost or pst?
    Check its location & type within Outlook by right-clicking on the file's top level entry in Outlook, Navigation pane, Folder view - Properties, Advanced.

    1 If it is pst then the file already contains the complete emails so you can just make a copy of it in File explorer whilst Outlook is closed.

    2 If you have an ost file then create a pst file and copy the emails into that.
    To create a new pst file:-
    Select any email folder then, in the Home Ribbon, select the dropdown arrow next to the left-hand entry {New EMail}, More items, Outlook data file, browse to wherever you want & name it whatever you want.pst
    Accessing a backup copy of emails...-outlook-2021-create-new-outlook-data-file.png
    This apparently says the same as I just said Create an Outlook Data File (.pst) to save your information - MSSupport

    In both cases, the pst file backup copy will be permanent.
    You'll be able to open that pst file and have access to those emails whenever you want.
    You can test it straightaway by disconnecting from the internet then reading the emails[not just their headers] in the pst file.
    You will not need to keep the backup pst file open in Outlook all the time. You can just use the File menu to open it & the Navigation pane to close it [right-click, Close ...] whenever you want to.


    All the best,
    Denis
    Last edited by Try3; 06 May 2023 at 07:15.
      My Computer


  3. Posts : 7,830
    Windows 11 Pro 64 bit
       #3

    I would create a new IMAP email account with a new provider and copy across the mail folders in Outlook.
      My Computers


 

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