How to avoid meetings (.ics files) be added without me knowing?

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  1. Posts : 868
    Windows 10 x64
       #1

    How to avoid meetings (.ics files) be added without me knowing?


    The email account of someone I know has been hacked. He has a new email address now.
    From his old email address I get mails with appointments (.ics files attached).

    The title of those mails contain the former email address, but are sent by strange and unknown account, like blahblha1233-at-gmail.com

    Unchecking the option Outlook > File > Options > Mail "Automatically process meeting requests ... etc" could not prevent an .ics file was still added.
    Had to remove this manually.

    How to prevent this from happening again?

    These were my current settings initially.

    How to avoid meetings (.ics files) be added without me knowing?-snagit-12042023-071709.png


    Added this later.
    -
    How to avoid meetings (.ics files) be added without me knowing?-snagit-12042023-071427.png

    -

    But maybe there are still some other settings that I should apply?

    Thanks.
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  2. Posts : 16,927
    Windows 10 Home x64 Version 22H2 Build 19045.4170
       #2

    What is your email client?
    MSOffice Outlook?
    If so you could add a Rule that deletes all emails containing the former email address in their subject lines and also set them to stop processing any further rules after that one.
    I do not know if this will stop the spurious appointments because I've never tested for that.

    And see post #8 below for the online MSAccount equivalent Rules.


    Best of luck,
    Denis
    Last edited by Try3; 14 Apr 2023 at 02:56.
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  3. Posts : 868
    Windows 10 x64
    Thread Starter
       #3

    Sorry, I should have mentioned it: I use Outlook from Office 365 (subscription).
    Actually, I think Microsoft should offer some sort of spam protection in the Microsoft Account, including ... a delete-filter for mails that contain specific words in the title.

    As said, the hacked email account is using specific words in the title (the name of the hacked email account) but the sender is different each time.

    Right now I am using Mailwasher and I can define rules to mark and delete mails. Outlook should -not- be running then.

    However, when Outlook (exchange) is running at the same time, i.e. both Outlook and Mailwasher, such mails are marked in Mailwasher, but because of Exchange, the mail still arrives in my mailbox (of course). 'Washing' mail, will delete the mail from Outlook, but regretfully, the appointment/meeting has already been added then.
    The only workaround is to close Outlook each time and have MW do the job, then the mail is deleted -before- Outlook is launched.

    Frankly speaking... this is something I forget each time.

    Best way is to have spam deleted on the server site, instead of in Outlook.

    I believe this is not (yet) possible. Even the "Microsoft 365 Defender" (for organisations) does not include spam filter on text is email body or email title, i.e. in case of changing email addresses, one needs to add a filter for each and every one.
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  4. Posts : 2,137
    Windows 11 Pro (latest update ... forever anal)
       #4

    Do you need/use the meetings option for other (genuine) purposes ?
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  5. Posts : 295
    Windows 10 Pro
       #5

    This is a brief in how I handle email from point 3. It's not for everyone, it may seem very cumbersome, but I can damn near guarantee that unless you run an attachment without first scanning it at VirusTotral, you should never have this BS issue again.

    For me, I also utilize a Cisco owned website called Spamcop. So on the rare (yes, rare) occasion I do get spam I immediately without hesitation send the e-mail headers on over there. That helps get the ball rolling on preventing this crap. I do the same thing with the rare spam phone call in that I have an FCC account and report all the crap that I may get on my phone there. Believe me when I tell you it's rare for me to even get spam or spam phone calls and text. How is that possible? Control. I control who gets my number, and I never, EVER text some number for this or that. As an example with politicians. How many times do you see their poster say something like, "TEXT FREEDOM to 1234." BAM! Now you're in spam hell.

    Anyway, do as you will...


    Edit-

    Once upon a time I'd also send the e-mail headers to the Federal Trade Commission. LOL Now they just run honeypots or something and don't offer that anymore.
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  6. Posts : 2,137
    Windows 11 Pro (latest update ... forever anal)
       #6

    Actually, I think Microsoft should offer some sort of spam protection ... a delete-filter for mails that contain specific words in the title....
    They do in MS Outlook, they're called Rules. You make your own

    As said, the hacked email account ...
    I'm not sure the account is/has been "hacked". Masking an email using someone else's email address as the "sender" is as easy as ... Common practice by scammers and spammers

    Right now I am using Mailwasher and I can define rules to mark and delete mails. Outlook should -not- be running then
    Why use Mailwasher to filter? MS Outlook can filter (see Rules)

    F22 Simpilot said:
    This is a brief in how I handle email .....
    This is a brief how I handle emails ... I just don't use MS Outlook. Between MS Outlook and OneDrive most consultants who provide services to users can retire comfortably with income derived from the problems these 2 MS atrocities cause the unsuspecting user(s) ... who still insist on using them, despite the more user-controllable alternatives.
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  7. Posts : 868
    Windows 10 x64
    Thread Starter
       #7

    As said, I use Mailwasher.
    Mailwasher is the filter before starting to use Outlook.
    It shows the mail on the mailserver and deletes spam and/or mail as per your own defined filters.
    After doing so it launches Outlook.


    That works fine..., as long as Outlook (on Exchange basis) is not running.
    If Outlook is running in the background, then
    Mailwasher marks the mail as spam, but the mail still arrives in Outlook (because of Exchange).

    The mail itself can be deleted by Outlook, no problem, but an attached .ics file already ended up in the Calendar.
    It is my experience that deleting the mail will not automatically delete the meeting/appointment in Calendar.
    That should be done manually.
    (If it is a meeting/appointment within a week or month, okay, one can trace this back easily, but what if a meeting is added for somewhere next year?)

    Yes, one can create a rule or a junk mail filter (Junk e-mail options, see my 1st post) to delete such spam with attached ics file.
    However, even if such mail is deleted, will the Calendar entry also be deleted then?
    (attached .ics file), see thread title.

    Just that is something I do not know. Regretfully I do not know how to test this myself.

    Would like to thank you all for your contributions!

    How to avoid meetings (.ics files) be added without me knowing?-2023-04-14_09-05-52.png
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  8. Posts : 16,927
    Windows 10 Home x64 Version 22H2 Build 19045.4170
       #8

    tfwul said:
    Actually, I think Microsoft should offer some sort of spam protection in the Microsoft Account, including ... a delete-filter for mails that contain specific words in the title.
    They do. It's in the Rules section not the Junk email section in your online Outlook.com account.
    And all this is done before your MSOffice Outlook even sees the things.
    How to avoid meetings (.ics files) be added without me knowing?-outlook-online-rules.png
    The quickest way to get to its Rules from your online InBox is by using the ... at the right-hand end of the toolbar.


    Best of luck,
    Denis
      My Computer


  9. Posts : 2,137
    Windows 11 Pro (latest update ... forever anal)
       #9

    I have a feeling the OP may not quite understand the "difference" between the 2 (maybe 3, even) O/outlooks (no thanks to Microsoft's idiocy in unimaginative laziness naming several products/functions exactly the same .... MS Outlook, Outlook.com web site and @ outlook.com email account, none of which have to be used in conjunction with another ... despite what Microsoft might want you do, or want you to believe you have to do.
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  10. Posts : 868
    Windows 10 x64
    Thread Starter
       #10

    @Try3 - thanks again .

    To be honest, I never use the online version of Outlook. Checked it out just now and the rules that I created in Outlook for Windows are also in the online version, including the one I created just now (the above one).

    Let's see/hope that it works out fine.
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