1.    02 Jan 2017 #1
    Join Date : Jun 2015
    Posts : 42
    Windows 10 Pro

    MS Office Outlook 2016 - Moving away from POP3

    I currently have 3 email accounts that download to Outlook 2016 using POP3. All accounts download into the same Inbox within Outlook and then I move each to relevant sub-folders as necessary. I have stuck with using POP3 mainly because I tend to just use a desktop computer and only access emails from that. I also keep my calendar, contacts, notes and tasks within Outlook 2016.

    I would now like to have the option of accessing everything from more than one device (possible acquisition of a smartphone for the first time) and would want to keep everything in sync. I gather that from the email perspective it would be best to change to using IMAP but what about my calendar, contacts, notes and tasks. How do I keep all of those in sync as well across more than one device?

    Help appreciated.
      My ComputerSystem Spec
  2.    02 Jan 2017 #2
    Join Date : Oct 2016
    Caledon, Ontario, Canada
    Posts : 5,349
    Windows 10 Pro Build 1709

    I do this with Outlook 2013 and an Outlook.com account. As to phone IOS and Android are a little different and I found ios easier, okay, much easier to set up. Mine phone is iPhone, my wife's is Android. Maybe newer Android has this nailed.

    If your emails are not outlook.com accounts (hotmail, live and MSN are Outlook.com accounts) you may likely need third party software. The connector to gmail has been abandoned. Some of the third party software out there may take a lot of the work out of the process.

    In particular I would recommend you think through the different "Use Cases". Should or do calendars need be separate, contacts, etc. I set Outlook 2013 to always send from my default email account as an example. I kept my Personal folders but that means I have to keep backups. You can also also keep everything in your IMAP folders. Just consider how you want and why. May also help you pick third party product if that is way you wind up going.

    In my case I have lots of accounts on my phone but I have one book of record for contacts, tasks, calendars. I use OneNotes for notes or I place then in under a fake contacts and use the note sections with a contact. I enter something on phone, it appears in Outlook 2013, same going the opposite way. I do not use the Outlook app anywhere.

    There are articles at slipstick.com (and Outlook tips) on how to do this and Dianne is a great resource. If most of your correspondence and meetings are on one central account, with the other email be more informational, this will be a lot easier.

    Sync Calendar and Contacts Using Outlook.com

    Export from Outlook Calendar to Outlook.com’s Calendar - Outlook Tips

    Looks a little overwhelming on first read, just read it a couple of times.
      My ComputerSystem Spec
  3.    02 Jan 2017 #3
    Join Date : Jul 2016
    Posts : 43

    I've had no issues with Outlook 2016 and Gmail IMAP. If you kept old pop mails on your desktop and deleted from server be sure to archive them or back them up elsewhere to avoid permanently losing them.
      My ComputerSystem Spec
  4.    03 Jan 2017 #4
    Join Date : Oct 2016
    Caledon, Ontario, Canada
    Posts : 5,349
    Windows 10 Pro Build 1709

    I never could get Outlook to sync Contacts and calendars. Use to with that connector. Need third party app.

    Agree though, if just mail it connects and syncs mail very well.
      My ComputerSystem Spec


Similar Threads
Thread Forum
Office Outlook 2016 Restarting when trying to sync with outlook.com
I have used my Office Outlook 2016 syncing with my Msn.com email for years, and as of 10/12/16, my outlook started to have issues. Nothing I did on the outlook synced up with the online emails nor anything that attacked that account (my...
Browsers and Email
Outlook 2016 - Exchange Server and POP3 email accounts
I use Outlook 2016 for all my email requirements. One BTinternet.com email address One Outlook.com email address Previously had above two email accounts sending and receiving from the same PST file each using POP3. Wanted to change the...
Browsers and Email
Moving from Thunderbird to Outlook 2016
Having all sorts of problems. Finally managed to import my thousands of saved emails (had to buy a program to do it) but cannot get them to be sub-folders of the inbox, only down at the bottom as "Outlook data file". Cannot import contacts. I...
Browsers and Email
Solved Migrating Outlook from Office 2013 to Office 2016
Hi, is there any way of backing up all email accounts in Outlook 2013 (including username+password) and restoring them in Outlook 2016 without having to manually recreate the accounts? Thanks
Browsers and Email
Solved Moving date from Outlook.com to the Outlook program in Office 365
I'm helping a friend upgrade her computer and one of the things I did was helped her acquire and install a copy of Personal Office 365, which includes Outlook 2016. She's been doing her email on Outlook.com until now but now wants to use Outlook...
Software and Apps
Our Sites
Site Links
About Us
Windows 10 Forums is an independent web site and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation. "Windows 10" and related materials are trademarks of Microsoft Corp.

Designer Media Ltd
All times are GMT -5. The time now is 15:15.
Find Us
Twitter Facebook Google+ Ten Forums iOS App Ten Forums Android App

Windows 10 Forums